Privacy Policy

1. Information We Collect

We collect information that you voluntarily provide when you fill out our contact form (name, corporate email, company name, industry, volume preference, and ICP description), subscribe to communications, or email us directly. We also automatically collect technical information when you visit: IP address (anonymized where possible), browser type and version, operating system, referring URL, pages visited, and visit time. We do not use web scraping tools, tracking pixels, or invasive fingerprinting.

2. How We Use Your Information

We use your information to respond to inquiries, deliver commissioned services, improve our website, send relevant business communications (only if opted in), detect and prevent security threats and abuse, and comply with legal obligations. We do not sell, rent, trade, or transfer your personal information to third parties for marketing purposes.

3. Information We Do Not Collect

Prospex Data Group is a B2B intelligence company. We do not: collect, purchase, or sell consumer personal data of any kind; scrape, harvest, or mass-extract contacts from websites or social media; build or maintain consumer email databases; engage in unsolicited mass communications; collect sensitive personal data such as social security numbers, health records, or financial account numbers; or track individuals across third-party sites for advertising.

4. B2B-Only Data Practices

All intelligence we deliver is built around client-specified ICPs and consists exclusively of: business contact information of corporate decision-makers, firmographic data, organizational hierarchy and buying committee structures, and publicly available professional information. Every asset is built to order. We do not maintain a pre-built contact database for sale or distribution. All profiles pass multi-source verification.

5. Data Security Measures

• Encryption: All data in transit is encrypted via TLS/SSL.
• Access Controls: Client data access is restricted to authorized personnel on a need-to-know basis. All team members sign confidentiality agreements.
• Storage: Client data is stored on secure, access-controlled systems with regular security audits.
• Verification: All delivered intelligence passes through at least two verification points before handoff.
• No Long-Term Retention: We do not retain prospect contact information beyond what is necessary for support.

6. Third-Party Services

Our website uses only these vetted services: Cloudflare (CDN, DDoS protection, SSL — cloudflare.com/privacypolicy), Google Fonts (typography — policies.google.com/privacy), Iconify (icons — no data shared), Web3Forms (form handler — web3forms.com/privacy), and Unsplash (stock photography — no data shared). We do not use Google Analytics, Facebook Pixel, or any third-party advertising or tracking technology.

7. Anti-Spam and Anti-Spoofing Protections

Prospex Data Group takes a firm stance against spam, spoofing, and fraudulent use of our brand:

Our Commitments

• We do not send unsolicited mass emails to individuals or companies with no prior relationship.
• Every email includes a clear, honest subject line and accurate sender identification.
• All emails include a functional unsubscribe mechanism.
• We do not use purchased, harvested, scraped, or compiled contact lists.
• We do not engage in email address spoofing — our domains use authenticated sending (SPF, DKIM, DMARC).

Reporting Spam in Our Name

If you receive spam falsely claiming to be from us: do not click links or download attachments. Forward it with full headers to abuse@prospexdata.com. We will investigate and report it to the relevant provider and registrar.

8. No Impersonation Policy

Impersonating Prospex Data Group — including fake websites, social profiles, email accounts, or using our branding to mislead — is strictly prohibited and will result in legal action.

What Constitutes Impersonation

• Creating websites or social accounts using our name, logo, or branding
• Registering domain names incorporating our trademarks (e.g., "prospexdata-[anything].com")
• Sending emails designed to appear as if from our domain
• Falsely representing yourself as our employee, agent, or partner
• Using our brand to lend credibility to unrelated schemes

How We Protect Our Brand

• We monitor domain registrations for trademark infringement and take action when necessary.
• All verified social profiles are listed on our website. Anything else is fraudulent.
• We report impersonation to platforms for takedown upon discovery.
• We pursue legal action including DMCA takedowns, UDRP disputes, and cease-and-desist orders against persistent impersonators.

Suspicious Communication?

If someone claims to represent Prospex and something feels off: verify at info@prospexdata.com, check links lead to prospexdata.com only, never provide payment or credentials, and report the incident to us and the originating platform.

9. Cookies and Tracking

Our site uses minimal cookies: essential cookies for form sessions and mobile menu (deleted on browser close) and optional preference cookies if you submit our form. We do not use advertising, analytics, or third-party tracking cookies. The site works fully with cookies disabled.

10. Data Retention

• Form submissions: Up to 12 months, or until you request deletion.
• Server logs: Automatically deleted after 90 days.
• Email correspondence: As needed for business and legal purposes.
• Client project data: Governed by individual client agreements.

11. Your Rights

Depending on your location, you may have rights including: Access your data, Correction of inaccurate data, Deletion of your data, Objection to processing, Portability of your data, and Withdrawal of consent for marketing at any time. Contact us at info@prospexdata.com. We respond within 30 days and do not discriminate against you for exercising rights.

12. Children's Privacy

Our services are exclusively B2B. We do not knowingly collect data from anyone under 18. If you believe a child has provided us data, contact us and we will delete it promptly.

13. International Transfers

If you are outside the U.S., your information may be transferred to and processed in the United States. By using our website, you consent to this transfer with appropriate safeguards in place.

14. Changes to This Policy

We may update this policy periodically. Material changes will be noted with an updated date. Continued use after posting constitutes acceptance.

15. Contact Us